DealerCloud

Every displayed field can be edited directly. Changes are saved automatically in this browser. Purchase Value has been added as a new editable field.
Excel Import: Upload a vehicle Excel file using the button above. The app matches vehicles by VIN Number. Existing VINs are updated; new VINs are added. Blank Excel cells do not overwrite existing data.

BBND treatment: Every BBND vehicle must have a Purchase Date and Purchase Value. The vehicle has been billed but is still physically at the branch. It remains in physical/current stock. It must not be treated as delivered sales for the monthly P&L/MIS until the actual delivery is recorded.

Purchase records are created automatically when an In Transit vehicle is received. No separate purchase entry is required for a vehicle received through In Transit. Use Edit below to update invoice/supplier details later. Manual purchase entry remains available only for exceptional cases.

VIN Number is the vehicle key. Purchase Date and Purchase Value are also written to the Vehicle Master against that VIN.

Vehicles recorded here are not counted in branch stock. When you click Receive, the vehicle is automatically received into the destination branch, the Purchase Register is created/linked automatically, and the vehicle Purchase Date/Purchase Value are written to Vehicle Master. No separate purchase entry is required. Use Purchases → Edit for invoice details.

Use the template columns exactly as provided. VIN Number is the unique vehicle key. Existing active transit records for the same VIN are updated; new VINs are added. Blank cells do not overwrite existing values.

Demo Cars are tracked separately from normal retail stock. Every Demo Car must have Purchase Date and Purchase Value. When a Demo Car is sold, SSB can enter a Decommissioning Value to reduce the vehicle's carrying value for the sale calculation. Adjusted Demo Value = Purchase Value − Decommissioning Value. The original Purchase Value is retained for audit/history.

GST Calculation: Select 18% or 40%. GST Amount is calculated automatically as Basic Value × GST Rate. Total Invoice Value = Basic Value + GST + TCS.

Sales imports are matched by VIN. BBND keeps the vehicle in physical stock and is excluded from delivered-sales P&L until actual delivery.

Important: Your working database is stored in this browser under the SSB database key. This version will not clear or reset it when opened. Use the backup/export buttons regularly so your data also exists outside the browser.

Recommended: After every major Excel import, click Backup Now and then Export Full Backup (JSON). The JSON file is your portable recovery copy.

Recognition rule: Only Delivered vehicles are included in the selected month's P&L. A BBND invoice is excluded until actual delivery. Purchase Value is taken from the Vehicle Master against the VIN. Sales Value = Total Sale Value including applicable GST and TCS. This is the current P&L rule and will remain in force until you instruct me to change it.

Average Monthly Branch Cost: Enter the estimated monthly direct + indirect operating cost for each branch in the Branch-wise P&L table. This amount is deducted once at branch level from Gross Profit to arrive at Net Profit / (Loss). The amount is stored separately for each branch and selected month.

The P&L uses Total Sale Value including taxes as vehicle sales revenue and the VIN-linked Purchase Value as vehicle cost. If either amount is missing, the vehicle will still appear but its gross profit will not be reliable.

These vehicles are billed but still physically in stock. They are shown for control and are excluded from delivered-sales P&L.